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Commercial Shipping Crates

How to Move Your Restaurant Equipment

March 13, 2019
Harriet Daniels
Voiced by Amazon Polly

Feeding the masses on a daily basis is normal for any size restaurant. The busy atmosphere of a restaurant means moving restaurant equipment must be coordinated so serving customers is not interrupted. While some restaurants may have a bit of flexibility with moving, others may be on a strict schedule making the task challenging. Packing up a grill to be shipped out for repairs or sending an old oven to a new buyer can prompt any award-winning chef to ask, “how to move your restaurant equipment?”

Thick pots, small appliances and even tables and chairs can all be packed up in a restaurant. This is all the equipment used to create a restaurant’s signature dish or intended to give it a fresh start. Commercial Shipping Crates, powered by You Crate, is a perfect solution of how to move your restaurant equipment. The two sizes of wooden crates can accommodate packing boxes of pots and pans, warmers, and heavy duty equipment.

But, there are several things that must be done in the process of moving any piece of restaurant equipment to ensure it arrives safely. Think about all the supplies in a small kitchen and then multiply that by the shelves of equipment stored awaiting the next creation. In addition, the assortment of appliances from mixers, blenders, and meat slicers to name a few.

how to move restaurant equipment

Figuring out how to move your restaurant equipment is easier than you think. The biggest part of the process is deciding what needs to be moved, how it will be done and determining the time frame. Commercial Shipping Crates lets you, the shipper, remain in control of the process so it works with your timing and how you run the restaurant. It’s not our job to tell you when is best to move equipment from your restaurant, we just give you packing and transit options to make sure it runs smoothly.

The Basics of Restaurant Equipment

The big job of how to move your restaurant equipment starts with planning. When it comes to packing restaurant equipment, getting it done around the ebb and flow of the hustle and bustle in the kitchen and in the dining room can be challenging if the timing is off. When figuring out how to move restaurant equipment, it will depend on what pieces are to be packed up.

Looking around the kitchen of a restaurant, the first thing that may stand out is how much stuff there is and the size of certain pieces of equipment. This is not a regular residential kitchen. The food service equipment is designed to produce large quantities and often at very high temperatures. There are large warmers, coolers, grills, mixers of all sizes, plates, ovens and a multitude of pots. In addition, there are large refrigerators, coolers and other industrial size equipment all housed in the kitchen. Then in the dining room, there are a combination of tables, chairs and likely an assortment of payment stations and other décor that could be included in a move.

So, take a moment to get an idea of how much equipment will be shipped from the restaurant. This is a good starting point to figuring in the process of figuring out how to move restaurant equipment from one location to another.

Sure a do-it-yourself moving option is manageable if properly planned. Commercial Shipping Crates offers two options to consider for moving restaurant equipment.

Crate sizes:

Cube crate – can accommodate small appliances, boxes of pots and pans

Tower crate – allows for items like tables or heavy equipment

Packing restaurant equipment requires organization, especially when the move includes several items. Whether shipping several grills or a box of cast iron fryers, have a good idea of the weight which will help when it comes to selecting a crate.

Relocating the Kitchen

Moving to a new location can be both an exciting and stressful time. The chef or restaurant owner will have a lot of details to handle to orchestrate a move. A good tip is for the chef or owner of the establishment to take time to organize the supplies and other items included in the move. Planning ahead of time helps ensure things are not chaotic during packing or unpacking at the new location.

Moving on any scale is a big effort, and restaurants can be especially challenging because of the weight and the quantity to be shipped. A popular eatery will have to pack up the restaurant equipment during downtime or before the establishment opens for the day. The timing can be delicate around food delivery hours, operating hours and other tasks need to keep the restaurant running.

A bulky old oven that has produced thousands of pizzas or a load of warming tables will fit in a wooden crate. The internal bracket system will keep everything in place and safe during transit to arrive unharmed.

When the restaurant equipment to be moved is identified, it’s time to prepare each piece for shipping.

The checklist of things to do in preparing to move restaurant equipment include:

  • Unplug all the appliances that will make the move so items can cool down. Schedule enough time ahead of the move to get this step accomplished.
  • Clean the interior of the appliance, discard any unused food and make sure it’s sure of debris. Also take time to wipe down the exterior of the appliance.
  • Spend time securing each item by wrapping it to prevent scratches or other damage. Wrapping appliances keeps all the parts in place during transit.
  • Take care with lifting restaurant equipment.

Remember restaurant equipment is a costly investment for any establishment so this is not a time to take a shortcut with packing.

how to move restaurant equipment

Preparing for Moving Day

As the day of the move arrives, double check to make sure everything is ready to be packed. Unlike other moves, planning how to move your restaurant equipment is not a typical job. On the day planned to pack everything, any last minute glitch can slow the process.

It’s a good idea to go through and make sure the intended equipment is unplugged, cleaned and ready to be loaded. While this step may seem insignificant, it will be a help in the long run because there won’t be any surprises at the last minute.

The weight of a grill, an oven or other appliances found in a commercial kitchen is all perfect freight for a wooden shipping crate. Commercial Shipping Crates are durable and provide excellent protection to freight. Once the crate is loaded, the internal bracket system helps secure the restaurant equipment. Once the wooden crate is delivered, the shipper has a few days to load it. Be sure to have the restaurant equipment in place and ready to load when the crate arrives.

When working with the Commercial Shipping Crates team to obtain a quote be prepared to answer:

  • What size crate is needed?
  • How many crates will it take to move?
  • When will the shipment be ready for pickup?
  • Where is the crate going to be delivered?

Then after the crate is delivered, keep in mind that when using either product from Commercial Shipping Crates, once the unit is delivered the shipper only has a few days to load it. The turnaround time will factor in so commercial gyms may consider having everything in place, ready to load when before the crate arrives. Once the crate is onsite, the focus should be on getting everything inside and secured for delivery.

how to move restaurant equipment

Packing High Value Restaurant Equipment

Much care needs to be taken when moving restaurant equipment, especially those items of high value. The various ovens and other tools are what keep a kitchen running efficiently in order to create the restaurant’s signature dishes.

Steam tables, refrigerators, work tables, industrial size mixers and ovens are good examples of the variety of high value tools found in the kitchen of your favorite restaurant. The list may also include the collection of knives, utensils and other staples of a restaurant kitchen.

Additional equipment like dishwashers take on the load of making sure everything is cleaned properly and ready for use. It may seem insignificant, but a dishwasher is required in the kitchen to keep up with the steady flow of plates, glasses, silverware along with pots and pans that must be washed and sterilized around the clock in a busy kitchen.

An oven or a dishwasher may seem bulky and cumbersome, but the fact is that both items are high value and require delicate handling when it comes to packing. The case is the same with other restaurant equipment with big price tags attached. The equipment needs to be packed in a detailed fashion in order to buffer it from sustaining any damage during transit. The process may require securing interior parts that may be prone to shift when moved, or disassembling a part or the entire unit.

Working with Commercial Shipping Crates allows the restaurant owner peace of mind to know that each piece of high value equipment will remain secure and arrive safely at the intended destination, ready to tackle the daily grind.

how to move restaurant equipment

Handling Breakables in the Kitchen

While the bulk of equipment in the kitchen of a restaurant is big and heavy, the collection of tableware used to serve food to customers is not as durable. Picture a beautiful table setting, the plates, cutlery, glasses and other dishes are all no stranger to a kitchen. In fact, plates are considered the canvas for the artistry of a chef or the restaurant’s signature dish. However, packing up plates and other breakables is a delicate task.

Here are a few tips:

  • Clean each item – no sense in packing a dirty plate or glass
  • Use bubble wrap – this will prevent items from breaking when stacked
  • Organize – try to keep items like plates, glasses, cutlery and other others separated
  • Lessen the load – don’t stack too much in one box, it may exceed weight limit or be unable to pick up easily

The sound of a plate or glass breaking in the kitchen of a restaurant may be a heard once a day as things collide and the inevitable occurs. Although they do not look forward to it, most establishments have a large supply of tableware to replenish the rotating stock. The same goes for glasses and wine stemware.

As for cutlery, it’s best to store them in a case with case or container to prevent damaging a piece. If the same item is stacked together they will be better protected. While cutlery used in a restaurant is usually durable for wear and tear from daily use, the items should be handled delicately like a plate or glass.

Now is a good time to take inventory to know just how much tableware and stemware will need to be moved and what size crate may hold it all securely during transit. If everything is going, then it may take time to get each plate and glass along with bowls and other breakable tableware prepared for packing.

Scheduling Downtime to Move

Restaurants are in a unique situation when it comes to moving equipment whether it be one piece or several. A schedule needs to be in place to breakdown the equipment and to prepare it for the move. If a restaurant serves breakfast, lunch and dinner then scheduling time to take restaurant equipment offline can be hard. And if the piece is a workhorse in the kitchen, it’s even more of a chore since it may interrupt the production of food in the kitchen.

The move of restaurant equipment may be a bit simpler if things can be scheduled prior to opening for the day or after the last meal is served in the evening. It may also be helpful to take advantage of the days the restaurant is closed during the course of a week to get things moved. This may mean longer hours for the owner of the establishment and staff, but likely well worth it.

Make sure there is enough time to get the equipment out of the way and another in its place if needed. Blocking out time helps make sure everything is moved without rushing which can cause damage and allows ample time for cleanup. Using off hours to relocate items from the restaurant will not impact customers who may be curious about what is going on; whether the establishment is closing.

Once a schedule is set of when the equipment is going offline, that timeline can be used to know what equipment will be available for use. Therefore, if items need to be baked or prepped ahead a time, the schedule can be adjusted. A good tip is to inform the staff if any changes will impact creation of certain dishes so they can update customers as needed about the menu.

how to move restaurant equipment

Restaurant Equipment Moving the Distance

Whether moving one piece of equipment in a restaurant or the entire establishment, the team at Commercial Shipping Crates works closely with clients to find the best options for shipping. Typically, equipment from a restaurant is from an active establishment or may be going to another so time is off the essence to get it from one point to the other. Additionally, if a piece of equipment is being moved in order to send it out for repairs, in this case the timeline is a priority.

When obtaining quotes for use of crates and transportation, the point of origin and final destination will be a top question asked in the initial phase. Commercial Shipping Crates, powered by You Crate and R+L Carriers provides an all-inclusive price quote for service. Pricing is based on the selected crate size and the zone of travel. The eight zones are based on states within the continental USA.

Here are the features:

  • You Crate is available to all zip codes in the continental USA
  • Direct points of delivery
  • Liftgate and notification service available
  • 24-hour to 72-hour notice required

In addition to the continental USA, we work with our partners at You Crate and R+L Carriers to provide service to Alaska and Hawaii. Our level of service makes moving your restaurant equipment an easy task with Commercial Shipping Services, powered by You Crate. Restaurant owners can be assured that each piece of equipment is picked up and delivered safely.

Relocating restaurant equipment, whether it’s a couple of blocks away or across the country is not a problem for our team. We take pride in delivering a quality crate system for DIY packing and are able to deliver it without damage or delay.

Crate Size Needed

There is a lot of work going on in a busy restaurant and it takes heavy duty equipment to create all those delicious meals. It’s a good idea to know beforehand exactly what is being packed up. A couple of ovens from a pizzeria look a lot different than a conventional oven found in a home kitchen. The weight and size of the two items is likely vastly different too. In comparing the two, the similarities end at being able to back something. In other words, each piece of equipment has to stand on its own, and the heavy duty ovens found in a restaurant kitchen are no exception.

Equipment like meat slicers or convection ovens may work best in a cube crate while a warming tables or double-decker oven can be an easy fit for a tower crate. The determining factor will be how does it all break down and fit inside the selected crate.

When deciding what crate may work best, think about not only the bulk of the restaurant equipment but consider the weight too. Our team will ask a few questions upfront about the freight you plan to load for shipment. On the commercial side, packing up restaurant equipment for a move is a specialized process to coordinate. The weight of each piece of restaurant equipment will be the determining factor of what can fit in each crate.

  • You Crate cube holds up to 2,000 lbs.
  • You Crate tower holds up to 1,250 lbs.

Selecting the right crate size needed to pack restaurant equipment for a move does not have to be an overwhelming task. Take a quick inventory of what all is moving, figure out how much it all weighs and let us know where it’s going.  Commercial Shipping Crates can help you figure out all the rest.

how to move restaurant equipment

Preparing to Move Restaurant Equipment

Depending on how much is being moved and the time needed to break down the equipment, schedule for the shipping crates to be delivered when everything is ready to go. If the crate arrives and the shipper is not ready to start loading, the delay may impact the delivery schedule.

Here are a few tips to help prepare restaurant equipment:

  • Refrigerator – clear out of all food, clean and unplug the unit. You want to make sure the motor is cool before moving and there is nothing inside that could spoil.
  • Meat slicer – this is a piece of equipment that will need to be disassembled in order to clean it properly and store for transport. There are blades and other moving parts that need to be secured to prevent damage.
  • Ice maker – definitely plan adequate time to prepare for a move. Dump all the ice from the machine, then unplug it and allow water hoses to drain. This step will prevent a pool of water backing up in the unit or coming from the hoses.
  • Oven – once last item comes out of baking, unplug the oven and allow it to fully cool then clean it thoroughly prior to moving.
  • Tables – dining room tables can be disassembled and stacked ahead of time of packing. Get an accurate count of how many tables are to be included so there is enough space in the crate.
  • Point-of-sale or POS units – the computer system used to process payments are considered a part of the load of restaurant equipment. Just like a laptop or desktop computer, these units need to be secured for transit.

Organizing it all will be a critical step to make sure nothing is overlooked. Be sure to allow for enough time to get everything done ahead of time to eliminate stress.

When the crate arrives, it should be just a matter of loading the oven, refrigerator or other supplies from the restaurant kitchen. After packing the restaurant equipment, our team will pick up the crate and deliver it to the intended destination. Then it’s time to unload everything on that end and begin the process of re-assembling the equipment for use. It takes a screwdriver to open the crate and it will likely come in handy putting everything back together.

Setting Up in the New Space

Commercial kitchens are filled with a lot of stainless steel appliances, utensils and other equipment. And according to the National Restaurant Association, there are more than one million restaurant locations in the U.S.

So packing up a restaurant is serious because everything needs to arrive unscathed and ready to put in place in the new space. Only a few days are allowed for unpacking before the Commercial Shipping Crates team returns to pick everything up. Yes, all crates must be returned after use. We pick them up from the delivery site so there’s no stress on the shipper. It’s one less thing they have to worry about in working to get the restaurant doors reopened to feed the multitudes.

The restaurant owner and staff can take their time putting all the equipment back together. The task should be somewhat easy if they took time to organize and pack everything well.

Locking the equipment down with the interior brackets is another level of security to keep the freight in place during transit. So when it arrives at the new location, it’s in the same condition as it was packed and ready to create mouthwatering entrees.

The use of a wooden crate to ship restaurant equipment makes the process easy and affordable. Commercial Shipping Crates offers a flat rate which includes rental of the crate along with freight cost to transport. It allows the shipper to be in control of how things are packed, when the crate is ready for the move and time to unload at delivery. Working with our trusted partners You Crate and R+L Carriers it’s a seamless transaction.

how to move restaurant equipment

Keeping Equipment Safe

The main point of concern for restaurant owners planning to pack up move equipment from the kitchen or dining room is whether everything will be safe. The collection of equipment is a huge investment for any restaurant owner large or small. Using our wooden crate system allows shippers to pack their own freight inside and secure it. This way, they know exactly what was done and can rest easy during transit.

The interior of each crate from by Commercial Shipping Crates is outfitted with a tie-down bracket system at the base used to keep the freight in place. Chef and kitchen staff along with servers, likely know the equipment the best. Their knowledge and muscle strength is a needed asset during this process.

Once the crate is loaded, the brackets can be adjusted to secure the equipment.

A secure bracket system is critical to keeping freight from shifting during transit which can cause damage to the equipment. Taking apart the equipment and wrapping it securely is one step toward keeping things safe. The added measure is locking the freight in place with the tie-down brackets. By packing the crate, the restaurant owner and chef are aware of exactly how things were done. And in order to open the crate, all they need is a flathead screwdriver. Simple, right?

Where other firms tend to cut corners in order to gain the business, Commercial Shipping Crates takes pride in safely shipping for commercial clients. It means helping clients like restaurant owners fit their equipment in the proper crate that will provide maximum protection both on from the exterior and interior. Our pricing is inclusive of the crate rental and the distance traveled in transit so there are no additional fees.

how to move restaurant equipment

Commercial Shipping Crates

Specializing in an easy to use wooden crate, the products of Commercial Shipping Crates are durable with cost-effective pricing. Our crates meet ISPM-15 Certification for international shipping. It means customers can be confident that their shipment will be protected during transit.

We offer two sizes of commercial shipping crates:

  • Cube – measures 46 in (length) x 46 in (width) x 47 in (height) | holds up to 2,000 lbs.
  • Tower -- measures 46 in (length) x 46 in (width) x 80 in (height) | holds up to 1,250 lbs.

Decide what size crate will fit your freight and when it will be packed. Then give us a call and we will drop off an empty crate ready for packing. Take a couple of days to get everything packed and ready to go. Our team returns to pick up the crate and deliver it.

It is simple to unlock one of our commercial shipping crates to unpack it; all you need is a flathead screwdriver. Customers have a couple of days to unpack a crate at the destination before we return for the empty container. Yes, the crates must be returned to Commercial Crating Services. Customers are only renting them from us to use.

The vast network of service locations throughout the continental United States allows Commercial Crating Services to cover a lot of territory to get crates wherever requested. So if going across town or the other side of the country, we can help get everything to the desired destination.

Let our team know what you need to move restaurant equipment and where it’s going. We will provide an inclusive quote for the crate rental fee and freight charges.

Selecting Commercial Shipping Crates, powered by You Crate, offers multiple advantages to handle projects like moving restaurant equipment. The process takes a coordinated effort to make freight delivery times.

Our professional team is ready to help customers with commercial shipping crates to transport freight. The team has more than 60 years of experience in the industry. Call 877-558-2580 to discuss what you need to crate and ship. Customers can also connect with us by requesting a quote.

600 Gillam Rd.,
Wilmington, OH 45177
© Copyright 2019 Commercial Shipping Crates
600 Gillam Rd., Wilmington, OH 45177
© Copyright 2019 Commercial Shipping Crates